shipping guide for FAST™ testing samples

Due to more stringent transport regulations and customs checks, we have observed delays in FAST used oil samples sent to our laboratory for FAST™ oil condition monitoring services. 

 

These delays are often caused by incomplete or incorrect documentation, resulting in packages being held at local customs.

 

 

The following documents must be included:

  • Proforma invoice - international shipments require a commercial invoice to categorize the items being shipped: see Proforma here
  • Relevant SDS for used oil samples: see SDS here

 

 

The proforma invoice to accompany the shipment should contain the following elements and wording:

  • Declaration: Non-hazardous lubrication oil/coolant samples for laboratory testing purposes (tested to destruction). Not restricted by IATA/ICAO, ADR/RID or IMO/IMDG
  • HS number for EU shipment (customs commodity code): 2710.19.99.90
  • Value of shipment: Euro 1.00- per sample
  • Value given for customs clearance purposes only – commercial value is zero
  • The samples are not subject to taxation for the content of the lubricant sample is not intended for heating or as fuel
  • Courier and parcel tracking code

 

 

In addition, please remember that it is critical to add the necessary documents to enable proper login of the samples at the laboratory:

  • duly completed FAST sample labels
  • duly completed DOT.FAST Drip Oil Engine Datasheet for any drip oil ("scrape down oil") samples

 

unless the samples were registered onboard the vessel in the FAST Onboard app.

 

 

Process to follow:

  • Prepare your samples based on the FAST™ lubricant sample kit instructions guide
  • A FAST lubricant sample kit instructions leaflet is included in each FAST Sample Kit. 
  • Each oil sample kit includes a plastic shipping envelope which can be delivered to our lab via the carrier of your choice. Customers sending multiple oil samples are encouraged to pack samples separately but ship them in a single box to ensure all samples arrive together.
  • Use your preferred shipping method - the sender is responsible for delivery cost.
  • Select the correct lab destination via ready to stickers.
    SGS Shanghai
    SGS Antwerp
  • Request a tracking number from shipping company to track your shipment until delivery.
  • Once received at the lab and unpacked, FAST™ portal allows you to do a search based on tracking number and follow sample lab status process until final reporting. Login to FAST™